Create A Business Meeting Scheduling App: Its Cost, Features, Business Model & 3 Tips

By AppsDevPro | Tuesday, February 21st, 2023


Managing and scheduling your business meetings with manual notes or excel sheets can be a troubling task for managers. Instead of draining your time on managing meetings at multiple notes, it is worth automating the meeting scheduling process by creating an app. But how to create a business meeting scheduling app? Here’s a complete blog for you.

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Are you wondering how to create a business meeting scheduling app? 

With so many app development tools available in the market, tech startups easily got confused about where they get started and how to proceed with the development process, and what important elements they should include in an app to make.

Don’t worry we have covered everything in this blog that help you build a successful meeting management app.

However, before you jump straight into the process to develop a business meeting scheduling app, you need to take note of two major things:

  • When we talk about creating an online business scheduling app, it means we are going to create a meeting scheduling app like Calendly.
  • To make your app successful, you must have an idea about the basics of Calendly, its structure, and its mechanism.

Let’s watch out this video to understand what exactly is business meeting scheduling app and how they work…

By using an online business meeting scheduling app, you can save yourself a ton of time and cost. 

According to the market survey report, the current value of the global meeting scheduling software market is around $393.4 million which is expected to progress at a CAGR of 9.7% and will reach $992.6 million by 2032.

Create a Business Meeting Scheduling App

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In the age of digitization, businesses are fastly turning to digital solutions to automate their operations and simplify their process. And creating an online meeting scheduling app is one of those solutions that businesses are really interested to implement in their business model to streamline, manage, and block meeting calendars. 

Though by hiring a mobile app developer in India, you can easily build an app, but still you should know what is actually involved in the app development process.

So if you have really decided to create a business meeting scheduling app, but are not sure where to get started then here’s a step-by-step guide for you.

How To Create a Business Meeting Scheduling App?

After the outbreak of Covid-19, there is a sudden rise in virtual meetings, business conferences, webinars, and online group calls. Managing and scheduling all such meetings manually has become really tiring for businesses. So developing an online scheduling app like Calendly is a perfect option to onboard a plethora of new business opportunities without any mess. 

Let’s Explore the Step-By-Step Guide To Build Business Meeting Scheduling App

Step 1: Understand The Project Scope of Your Scheduling App

Before you get straight into the process to create a business meeting scheduling app, it is really important to understand your business requirements.

What is the purpose of developing an app, and what type of features do you want in an app?

Some common features that most scheduling apps have are calendar booking, reminder notifications, meeting scheduling, and 3rd party integrations to make them compatible with other applications. You may also want to consider adding other features such as customizable views, team collaboration tools, and reporting capabilities.

Next, understand the team requirements. Do you need a dedicated software development team or need to hire an app developer in India on an hourly basis?

Lastly, make sure that you create a timeline for your project and set realistic goals and deadlines. This will help ensure that your app is completed promptly and meets your expectations. 

Step 2: Develop a Team To Kickstart The Project To Create a Business Meeting Scheduling App

Developing a business meeting scheduling app like Calendly is a complex project that requires the expertise of several different professionals. If you are thinking that landing on the market and just hiring an app developer in India is all you need to kick off the project, then you might be mistaken.

To develop a successful scheduling app, it’s important to have the right team of developers by your side that has the expertise of using appropriate technology.

  • Start forming your development team by hiring a project manager. Make sure to onboard someone who has in-depth knowledge and expertise in software development. The prime role of the project manager is to coordinate with the team, assign tasks to the developers and keep a track of the project’s progress.
  • Secondly, hire software developers in India who are skilled in creating user-friendly apps, as well as those who can build secure software. You may also need to hire designers and UX experts to ensure that the application looks and feels great.
  • Once you assemble the development team to create a business meeting scheduling app, make sure that you establish a timeline for project completion.

While hiring different professionals for every single task is not so challenging but also an expensive approach. 

Therefore, the simple and economical option is to outsource the app development agency in India that has a complete team of professionals including a business analyst, project manager, app developers, UI/UX designers, and Quality assurance tester. With the right team in place, you’ll be able to create an app that ensures an excellent user experience. 

Step 3: Decide Features That You Want To Integrate Into the Meeting Scheduling App

To create a business meeting scheduling app, make sure you have chosen appropriate features for the app. But deciding the priority features for your app can be a challenging task.

Since the app’s features and functionalities are the biggest cost-driving factors, so let’s take a look at the must-have features required to build a meeting scheduling app.

Let’s check out the important features that you can consider integrating into the scheduling app:

1. In-App Calendar Booking: While creating a business meeting scheduling app, firstly you need to add a basic calendar to allow users to directly block a meeting date in the calendar. It should display current and future dates, allowing users to create, edit, and delete events.

2. Sending Meeting Reminders: Adding this feature in the app will help set up reminders and can help ensure that users won’t miss important meetings. Also, the meeting notifications can be sent via email, SMS, or through the app itself.

3. Sharing Event Calendar: You can integrate a feature of sharing event calendars with one another. This can be especially useful for companies or teams that need to coordinate multiple schedules.

4. Meeting Attendee Record: Make sure your business meeting scheduling app keeps a record of every meeting and the members attending the meeting. This feature will help you keep track of attendees for each event.

5. Integrating Location: Business meeting scheduling apps are majorly used for conducting and managing virtual meetings but integrating the mapping services like Google Maps can help users quickly find venues for in-person meetings.

6. In-App Chat Functionality: Make sure your scheduling app should have a feature in-app chat where clients can send messages back and forth during an event or in preparation for it. 

You can add as many features as you want, which will quickly add up to your app development cost and increase the development time.

Step 4: Plan An MVP Solution for the Appointment Scheduling App

Creating a business meeting scheduling app with full-fledged features can be a costly deal. Also when you are not sure whether customers will like your app or not, developing a full version of your app can be a great risk as well.

Business Meeting Scheduling App

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Though planning to launch a basic app version with fewer features will be a sensible decision. With MVP solution you can evaluate the user feedback and able to draw a broad perspective of customers. Depending upon the feedback, you can further enhance the product and able to integrate advanced features.

To create a Minimum Viable Product, make sure you pick the right choice of features that allow users to test the functionality of the app. To create a perfect MVP solution, you can hire software developer in India with related experience and skills. 

Step 5: Create a Development Environment For a Scheduling App 

To expedite your development process, make sure your team is using the right tools and technologies.

  • So to set up a development environment to create a business meeting scheduling app, you need to choose the right programming language. The choice of programing language will be depending upon the OS that you can choose to launch your app. 
  • For iOS, you can hire an iOS app developer in India with proficiency in Objective C or Swift, whereas Kotlin or Java are recommended languages for Android app development. In case you are planning to create a hybrid app, then React Native and Flutter are the optimum options.
  • Secondly, install the necessary software and tools required for building an application. These may include an Integrated Development Environment (IDE), code editors, debugging tools, libraries, and other components depending on the language chosen.
  • The next step is to configure the development environment for the app. This includes setting up a database or data store, configuring any third-party APIs, and setting up any development frameworks that may be needed. 
  • Now, create a project folder and structure the files in a way that makes sense for the particular app. This may include creating folders for different areas of the application such as the UI, backend, and server.

With careful planning and execution, you can easily launch your app on the app store. But before you get involve in the process to create a business meeting scheduling app, you need to know how much it cost to build a meeting scheduling app.

How Much Does It Cost To Create A Business Meeting Scheduling App?

The app development cost is one of the most important concerns for businesses. So how much should you expect to invest in developing a business meeting scheduling app?

Well, there is no straightforward answer to this question. Even many app developers will give you an estimation to create a meeting scheduling app for $10,000 to $15,000. Though these estimations are quite tempting, before you fall for these prices, think about the estimations that they are given without even knowing your requirements.

So to understand the real cost to develop a scheduling app, you need to understand what parameters contribute to its overall cost. So the major factors that affect the app development cost are:

1. Choice of Operating Systems

Decide whether to develop a Hybrid, Native Android/iOS, or Web app. Native apps are developed with platform-specific programming languages, so you need to hire developers in India for the specific languages. But the cost to develop a hybrid application will be 40% less than developing two different native apps as these are developed by using a single code-base.

2. The complexity of the App

Depending upon the complexity of the app, the cost can greatly vary. Usually, the complexity of the app is measured by the choice of features and functionalities of the app and the design you choose for the app development.

  • Simple App Development Cost: Usually developed with basic features of meeting app and cost around $10,000 to $12,000 and may take around 3 months to develop.
  • Mid-Level App Development Cost: All the important features have been integrated into the app such as user login, automatic reminders, multi-payment integration, and more. Usually, this app version will cost around $15,000 to $17,000 and may take 6 to 9 months to develop.
  • Advance-Level App Development: This type of app has all the modern features like weekly analytics, payment methods, record tracking, and more. You can expect to spend around $20,000+ and may take 9+ months in development. 

3. UI/UX Design of the App

The simple app designs are always attractive and ensure an excellent user experience. Moreover, simple app design development won’t be required to hire app designers with a high level of experience. Therefore, it also takes less time to develop and saves on cost. Usually, the hourly cost to hire UI/UX designer in India starts from $15 to $25 per hour.

4. App Development Team

The cost of app development also varies depending on the app development team you choose to hire. So depending on whether you hire a dedicated app development team or prefer hiring app developers on an hourly basis, the cost of developing an app can vary between $12,000 to $17,000.

So these are the major factors that greatly influence the app development cost but these are the only estimations. Before you make any decision, you can need to understand the pricing can go low or high depending upon these factors and your requirements.

But let’s jump on another important factor how to make money from your business meeting app.

How To Monetize Your Business Meeting Scheduling App?

Finally creating a business meeting scheduling app can be a profitable opportunity for entrepreneurs that not only automate the meeting scheduling process but also eliminate the hassles of managing the meeting records on excellent. But the central question is, how does it can help you make money? So how to monetize your app?

Build a Business Meeting Scheduling App

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Here are some potential tips for monetizing your business meeting scheduling app.

1. Paid Subscriptions: One way to make a profit from your business meeting scheduling app is by offering paid subscriptions on a weekly, monthly, or annual basis to users. This will give users access to premium features or advanced booking options.

2. In-App Purchases: Another way to monetize your business meeting scheduling app is by offering in-app purchases. Allow users to access the premium version of the app with more features or to purchase additional credits for booking meetings. These in-app purchases can help generate more revenue for you.

3. Third-Party Ads: You can also generate revenue by allowing other businesses to run promotional ads in your application. You can partner with companies who are interested in promoting their services or products on your app, and they will pay you a certain amount each time someone clicks on their ad. This can be a great way to generate extra income from your app.

These are the few major app monetizing strategies that can help you make money from your business meeting scheduling app. But all you need to do is to hire Indian mobile app developers that has the best knowledge of customizing meeting scheduling app for your business.

Conclusion: How Does AppsDevPro Can Help You Create an Online Business Meeting Scheduling App?

With the increasing trend of conducting virtual meetings and seminars, it becomes worth creating a business meeting scheduling app that can help you automate the entire meeting scheduling process and help you keep a track of your meetings. To turn your idea into a robust solution, you can hire a mobile app developer in India. And AppsDevPro can be one of the trusted platforms to hire app developers in India. They have a team of experts that can handle the complexity of the project and are able to turn your app ideas into reality.

So if you have any app ideas in mind and looking for an expert team of developers, then you can contact us or drop your query below.


How To Get Started With The Online Meeting Scheduling App Development?

Getting started with the development of an online meeting scheduling app can be daunting, but with a few key steps, you’ll have a great app up and running in no time. Here are five steps to get you started:

1. Decide on Your Requirements: Take some time to think about what features your meeting scheduling app should include and how they will work together. Make a list of your needs, from the most basic to the most advanced, so you can ensure that your app meets all of your requirements.
2. Research Platforms: There are many different platforms out there for developing online meeting scheduling apps, so do some research to find the one that best fits your needs. Look for platforms that offer easy-to-use interface builders, helpful customer support, and other helpful features such as analytics and marketing tools.
3. Design Your App: Once you’ve selected a platform, it’s time to get to work designing your app. Think about the user experience and design a great interface that makes it easy to create and manage meetings, send invites, and track RSVPs. Consider features such as drag-and-drop schedulers, built-in calendars, and collaboration tools.
4. Develop Your App: With your design in place, it’s time to start coding. Use the platform’s development tools to write the code for your app, then test it to make sure it’s running smoothly.
5. Deploy Your App: Finally, deploy your app to a public or private server, depending on your needs. Make sure to monitor its performance and tweak as needed to ensure that it runs smoothly and efficiently. 

Once it’s life, you can start advertising and promoting your app!

Why Does Online Meeting Scheduling Apps Demanding?

If you are in a dilemma as that why business meeting apps are surging in demand, then here are a few advantages that you need to know:

1. Convenience: Online meeting scheduling apps make it easier for businesses to organize and manage meetings, saving time and hassle.
2. Improved productivity: By having an easy way to schedule meetings, businesses can improve efficiency and get more done.
3. Avoid conflicts: Meeting scheduling apps help to ensure that there are no conflicts between meetings and that everyone is on the same page.
4. Reduced costs: With online scheduling apps, businesses can reduce the amount of time and money spent on travel, catering, and other associated costs.
5. Increased collaboration: Scheduling apps help teams to collaborate more effectively by providing a central platform for communication and planning.
6. Automation: Automated scheduling systems can help businesses save time by automating mundane tasks such as sending out notifications and reminders.

Knowing these benefits, surely you are convinced to create a business meeting scheduling app in 2023. 

What Are The Best Online Scheduling Apps In The Market?

There are many online scheduling apps available on the market that can help businesses to organize and manage their meetings. Here are some of the top-rated apps to consider when looking for a solution:
Google Calendar – Google’s own calendar app is a great choice for businesses who are looking for an easy way to schedule meetings and keep track of deadlines. It is free to use, has a friendly user interface, and integrates with other Google services like Gmail and Drive.
Doodle – Doodle is a powerful scheduling app that enables users to quickly create and share polls. It can be used to set up meetings, polls for decisions, and even for scheduling events or activities.
Microsoft Outlook – Microsoft’s popular email client, Outlook, also has a powerful calendar feature that allows users to schedule meetings with others. This feature works well with the Exchange server, allowing users to quickly access and sync their calendars.
Calendly – Calendly is a great tool for businesses that need to coordinate meetings across multiple people in different locations. It provides an intuitive way for users to select dates and times, then share them with others.
Basecamp – Basecamp is another popular project management tool that offers scheduling capabilities. It’s easy to use and has a lot of helpful features, like notifications and reminders.

These are the few best case studies that you can refer to while planning to create a business meeting scheduling app for your business. 

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