The Benefits, Features and Cost of Custom Employee Tracking Software

By AppsDevPro | Friday, January 27th, 2023


Employee tracking software is becoming increasingly widespread in the corporate sphere, used by organizations to gauge staff performance, increase productivity and maintain a clear account of worker behavior.  So what are the advantages of using tailor-made employee tracking software, what characteristics does it contain, and how much does it cost? We’ll cover the benefits, features, […]

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Employee tracking software is becoming increasingly widespread in the corporate sphere, used by organizations to gauge staff performance, increase productivity and maintain a clear account of worker behavior. 

So what are the advantages of using tailor-made employee tracking software, what characteristics does it contain, and how much does it cost? We’ll cover the benefits, features, and expenses associated with custom employee tracking software, so you can decide if it’s the right option for your company.

About Custom Employee Tracking Software

Employee Tracking Software is a tool used to monitor and manage the activities of employees in an organization. It is designed to give employers an overview of their workforce’s performance, allowing them to make informed decisions about how to best utilize their resources. 

This type of software provides detailed reports on employee activity, including hours worked, wages earned, tasks completed and more. 

Custom Employee Tracking Software

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Additionally, it can help businesses identify areas where efficiency could be improved, as well as potential areas of risk or liability. Custom Employee Tracking Software is tailored to the specific needs of a business, making it a great choice for those who want to ensure their company gets the most out of their workforce.

What Can Custom Employee Tracking Software Do For You?

Custom Employee Tracking Software (CETS) is an incredibly useful tool for businesses and organizations that allows them to monitor the activities of their staff. Not only can CETS track employee hours, job performance, attendance and more, but it can also help employers ensure that their staff are being productive and compliant with the company’s policies. 

CETS enables businesses to more efficiently manage employee workloads and schedules, by keeping track of when and where their staff are working and which tasks they are completing. This allows employers to gain insight into employee productivity, and make decisions regarding the appropriate number of staff, as well as device and plan out effective timetables.

Custom Employee Tracking Software

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It can also help employers stay on top of employee attendance. Businesses can use the software to be made aware of any tardiness or absences, allowing them to act swiftly. Moreover, It can be used to increase the accuracy of time sheets and record keeping.

In addition to this, it can be utilized to detect any potential fraudulent activities or abuse of company policies. The software can provide warnings when employees may be attempting to misappropriate company resources, and create detailed reports on the activities of the staff, which can be used to uncover any unethical practices.

All in all, CETS can be hugely beneficial to businesses and organizations, and is a valuable tool for improving productivity, tracking attendance and records, and detecting any misuse of company resources. By using it, employers can ensure that their staff are both productive and in compliance with company regulations.

Case Studies of Custom Employee Tracking Software Helping Businesses

Have a look at some top companies utilizing employee tracking software for their growth:

  • Apple Inc., a well-recognized business, uses specialized employee tracking software to measure productivity and success of its staff. Without the aid of such a system, the organization was not able to make use of its resources efficiently and their results were suffering. However, after utilizing the tracking software, Apple Inc. could not only more accurately identify any problem areas that needed improvement, but it was also able to get more out of their employees in the way of efficiency. The ultimate result of this was increased profits and more contented customers.
  • Similarly, Amazon is a popular online seller and a leader in the industry due to their effective management of personnel. As the marketplace continues to evolve, Amazon has adopted specialized employee tracking software to ensure that employees are keeping up with standards. By taking a look at the performance data from employees, the company was able to assess and adjust accordingly, making their business operations much more efficient and their customers more satisfied, thereby boosting their profits.
  • Lastly, Microsoft Corporation, another well-known company, utilized custom employee tracking software to maximize their success. The software enabled them to identify weak points that needed improvement, as well as closely monitor employee performance.

No doubt, Employee Tracking Software products are able to maximize efficiency, leading to improved profitability and enhanced customer satisfaction.

Examples of Top Employee Tracking Software

Here are some example of top employee tracking software:

  • TimeTrex: This cloud-based software solution offers a full suite of tracking, reporting and analysis tools to optimize employee time and attendance management. It also integrates with payroll and accounting systems, enabling companies to track employee hours in real time. 
  • TSheets: This easy-to-use software is ideal for companies that need to monitor both employee hours and job costs. It helps organizations control labor costs, reduce manual timesheet errors, and improve communication between supervisors and employees. 
  • MinuteHound: This cloud-based time clock system makes it easy to track employee attendance in real time and automate payroll processes. It also includes an integrated facial recognition system that verifies employee identity when they clock in or out. 
  • Workforce Ready: This comprehensive HR and payroll software solution makes it easy to keep track of employee attendance, labor costs, and benefits eligibility. It also integrates with popular accounting systems, allowing for seamless payroll processing. 
  • Humanity: This intuitive platform helps manage employee scheduling, tracking and attendance records. It also features automated timesheets, an integrated clock-in/out system, and powerful analytics tools. 
  • Replicon: This cloud-based time and attendance system provides a comprehensive set of tools for managing employee schedules, recording attendance, and tracking labor costs. It also features mobile apps for on-the-go tracking. 
  • ClockShark: This web-based timesheet software makes it easy to track employee hours and labor costs in real time. It integrates with payroll systems, and includes GPS tracking, job costing, and online scheduling capabilities.

These are some top tools for employee tracking software. These software products have many advanced features to precisely track employees productivity.

The Benefits of Custom Employee Tracking Software

Custom employee tracking software offers a number of advantages to businesses and organizations. With this type of technology, businesses can better manage their workforce and increase efficiency while providing an improved experience for employees. 

This software can help streamline processes and make the workplace more efficient. With its features, businesses can reduce the amount of time wasted on tasks such as manual attendance checks and data entry. Instead, employees’ hours can be easily monitored and tracked in real time, allowing managers to quickly access the information they need and take immediate action. Additionally, custom software provides accurate and detailed data which can be used for analysis. This data can be invaluable for making important decisions about operations, policies, and procedures.

This software also helps businesses remain compliant with labor laws. By tracking working hours accurately, employers are able to ensure that their employees are paid the correct amount of overtime and vacation pay. Additionally, detailed records can provide evidence of compliance in the event of an audit or lawsuit.

From an employee perspective, it can improve morale and job satisfaction. With its features, employees can access their schedules and clock in and out from their phone or computer. They can also receive notifications when they are scheduled to work and view their own attendance history. Moreover, with advanced features like geofencing, employees can be sure that they will not be subject to erroneous clock-in attempts outside of the workplace. 

No doubt, custom employee tracking software can save time, money and effort for businesses while ensuring compliance and providing a better experience for employees. Its features can significantly improve productivity and efficiency in the workplace while streamlining processes and helping businesses make informed decisions. The cost of implementing tracking software is relatively low when compared to the potential benefits, making it a cost-effective solution for businesses of all sizes. All these features provide businesses with the flexibility needed to customize their workflow and ensure compliance with various regulations. But, you should hire Indian app developers who can create advanced software as per your need.

Some other benefits are: 

  • Improved security and privacy by limiting access to sensitive information only to those who have permission; 
  • Automated reminders for missed shifts, late arrivals, absences etc.; 
  • Easy tracking of PTO (paid time off) requests; 
  • Increased visibility into labor costs; 
  • A unified platform to track staff across multiple locations; 
  • Increased transparency between management and staff; 
  • Automated shift swapping feature; 
  • Automated notifications for shift changes; 
  • Online access to timesheets; and 
  • A centralized system to track and manage payroll. 

The Features of Custom Employee Tracking Software

You should hire dedicated android app developers in India and iOS developers who can build below mentioned features of employee tracking software:

1. Automated Time Tracking: The software should be able to track employee hours, overtime, and time-off requests with ease.

2. Performance Management: Monitor and track employees’ performance in real-time, enabling businesses to make better decisions.

3. Attendance Tracking: Automate attendance tracking and calculate employee’s working days.

4. Leave Management: Manage employee’s leave requests and keep track of their leave balances.

5. Shift Scheduling: Automatically generate schedules based on employee availability, preferences, and skills.

6. Task Management: Assign tasks to teams or individuals, set deadlines, and track progress.

7. Employee Database: Keep an up-to-date record of all employee information in one secure location.

8. Online Timesheets: Allow employees to submit timesheets quickly and easily via the web.

9. Mobile Accessibility: Enable employees to access the software from any mobile device.

10. Document Storage: Provide a secure storage area for employee documents such as contracts and insurance forms.

11. Notification System: Notify employees about changes or events with customizable alerts.

12. Payroll Integration: Connect payroll software to the system to easily calculate salaries and deductions.

13. Reporting & Analytics: Generate detailed reports to gain insights into employee performance.

14. Employee Directory: Create a centralized directory of all active employees with up-to-date contact information.

15. Benefits Administration: Streamline the benefits administration process and ensure accuracy.

16. Customizable Workflows: Easily configure processes and automate repetitive tasks with customizable workflows.

17. Safety Compliance: Ensure safety standards are met by tracking employee training records and certifications.

18. Multilingual Support: Provide a localized version of the software for employees who do not speak English fluently.

19. User Access Levels: Grant users access to different levels of the system based on their job roles.

20. Security & Encryption: Secure data with bank-grade encryption and multi-factor authentication protocols.

Top Factors Affecting The Cost of Custom Employee Tracking Software

Some factors affecting the cost of custom employee tracking software are:

  • Number of Employees: The more employees you have, the higher the cost of a custom tracking software solution. This is because more users means more data to process, more support needed and more modules to accommodate the number of staff.
  • Feature Set: Different feature sets will affect the cost of your tracking software. If you require advanced analytics and reporting capabilities, you can expect to pay more for such features.
  • User Interface: A good user interface will help ensure the success of your employee tracking software. A well-designed interface will also cost more than a basic design, as it takes extra time and resources to develop.
  • Hardware and Software Requirements: Some software solutions may require specific hardware and software configurations that can add extra costs. Make sure to factor in these additional costs when determining your budget.
  • Support Costs: Depending on the type of software, you may need extra support from developers and IT personnel to get your system running smoothly. If you require an extensive amount of support, this can add significantly to the cost of your custom employee tracking software solution. 
  • Cloud Storage: You may need to factor in the cost of cloud storage if you opt for a cloud-based system. Many cloud-based custom employee tracking solutions offer subscription packages that are scaled according to storage needs and usage. 
  • Data Security: To ensure the safety of your company’s data, you may need to invest in additional security measures such as encryption, access control and authentication systems. These can all add to the overall cost of your custom employee tracking software solution. 
  • Upgrade Fees: Some tracking software solutions may require periodic upgrades or updates that can come at an additional cost. Make sure to budget for these expenses if they are required by the software provider.

The Cost of Custom Employee Tracking Software

The cost of custom employee tracking software can vary greatly depending on the features and capabilities you require. Generally, the cost is determined by the number of users, the size of your organization, and the complexity of your needs. 

For small businesses, you can expect to pay anywhere from $5,000 to $20,000 for a basic system. If you need more advanced features such as payroll integration, data analysis and reporting, or cloud storage, the cost will be higher. 

If you’re a larger organization with hundreds of employees, you’ll likely need an enterprise-level system which may require custom development and setup and hire expert mobile app developers in India. These are often priced on a case-by-case basis but can range from several thousand to tens of thousands of dollars depending on the features and customization needed. 

In some cases, a software-as-a-service (SaaS) model is available which allows you to pay a monthly or yearly subscription fee instead of one-time costs. This can be an attractive option if you need the software for a long time but don’t want to commit to buying it outright.

No matter what your budget is, it’s important to ensure that you have chosen a system that meets your needs. Do your research and take the time to compare different systems to ensure that you are getting the most for your money.

Tips to Optimize Cost of Employee Tracking Software

Have a look at some tips to optimize cost of this software:

  • Look for a customizable tracking software package that can be tailored to fit your business needs. This will ensure you only pay for what you need and nothing more.
  • Research different vendors to compare prices and features to find the best deal.
  • Opt for software with a cloud-based platform, as this eliminates the cost of hardware.
  • Consider using open source software to keep costs down.
  • Automate any manual processes associated with employee tracking to reduce costs and save time.
  • Utilize analytics to identify areas of improvement or where changes should be made to increase efficiency and reduce costs.
  • Hire offshore indian iOS app developers & android developers and leverage any existing IT infrastructure instead of investing in new hardware or software solutions.
  • Utilize employee self-service portals to streamline processes and reduce manual data entry costs.
  • Ask for discounts if you plan to use multiple employee tracking solutions from the same vendor.
  • Make sure to properly train employees on how to use the system, as this will help minimize user errors and associated costs.


Custom employee tracking software is an invaluable tool that can help organizations of any size manage their workforce more effectively. By having access to data on employee performance, attendance, and other metrics, businesses can make better decisions about how to maximize their resources and increase efficiency. Additionally, employee tracking software can provide managers with visibility into areas of improvement and help keep employees on track. 

The benefits of custom tracking software are numerous and the cost of implementation depends on the type of software you choose, the features needed, and the scope of the project. You should hire software developers in India and invest in employee tracking for lasting returns. While it may be expensive initially, employee tracking software can provide long-term cost savings through increased productivity, improved compliance, and better insights into employee performance. 

Frequently Asked Questions 

1. What is custom employee tracking software? 

Custom employee tracking software is a type of software that provides businesses with the ability to monitor, measure, and manage employee performance and activities. It can be used to track time, attendance, absences, scheduling, payroll, compliance, and more.

2. What are the benefits of using custom employee tracking software? 

Custom employee tracking software can provide businesses with increased efficiency, improved productivity, greater accuracy in time and attendance tracking, better communication between management and employees, enhanced data security and privacy, and more comprehensive reporting capabilities.

3. What features does custom employee tracking software typically include?

Custom employee tracking software typically includes features such as time and attendance tracking, payroll management, scheduling, job costing, human resources management, compliance monitoring, and analytics.

4. How much does custom employee tracking software cost? 

The cost of custom employee tracking software varies greatly depending on the features and functionality required by the business. Generally speaking, the more features and functionality included, the higher the cost will be.

5. What factors should I consider when selecting a custom employee tracking software solution? 

When selecting a custom employee tracking software solution, you should consider the following factors: your business’s specific needs and requirements; the features and functionality included; pricing; integration capabilities; customer support; user-friendliness; scalability; and security measures.

6. Are there any open source options for custom employee tracking software?

Yes, there are some open source options available for custom employee tracking software. However, these solutions may not provide all of the features and functionality available with paid solutions. 

7. Does custom employee tracking software need to be installed on a server? 

In most cases, custom employee tracking software does not need to be installed on a server. Instead, many providers offer cloud-based solutions that can be accessed from any device with an internet connection. 

8. Can I use custom employee tracking software to track remote employees? 

Yes, most custom employee tracking software solutions are designed to be used for both on-site and remote employees. This allows employers to monitor their remote workers in the same way as their on-site employees.

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